Email is one of the most significant communication tool for most people, but this excellent tool may also be a curse if not kept manageable. The continual influx messages can occasionally be overwhelming and leave one dazed and confused. How often have you opening your email and suddenly felt that handling your emails has turned into a herculean task. Below is my listing of actions that will make your daily life with email much easier.
Turn off any email notification that you have gotten a brand new email. You email account is not the boss individuals, you are the boss. You must not be disturbed when you are working on something else, instead pick many times during the day to check your email account and take care of your emails during that time. Doing this will help you save time and even reduce stress.
Create an inbox that collects emails which are addressed just to you. This is your most important inbox. You are doing this by creating a rule that sends messages addressed only to you to this special inbox, I prefer “my eyes only” for this particular. Now messages stored in your original inbox are addressed to multiple people and therefore are not often as important to you personally.
Through the years all of us hop on email lists for a number of companies or individuals who desire to sell you something. If you don’t require it, unsubscribe from it, usually there is business email in the bottom of the email. When there is no unsubscribe option or unsubscribing doesn’t work then develop a rule to deliver email from that addressee to the trash.
For those who have a friend that wants to provide you with emails containing jokes or whatever that were emailed to lots of people, delete it and inquire your friend to prevent sending you those varieties of emails. Those emails are frequently employed for transmitting viruses. If you get emails through the ex-queen of Nigeria that will compensate you millions to help her move her money in to the US, delete it. Beware or email scams, there are numerous them.
So now you need to handle the emails that you will get. You should do among five things once you read an email; trash it, reply then trash it, place it on your own calendar then trash it, create a task then trash it, put it in a folder , or trash it. I said trash it a lot because to kept things from building up you will need to deal with it right away and remove it, if possible. You may have several long term projects taking place where you will have to save the e-mail for future reference but if it requires one to make a move make sure you produce a task also.
If you are using outlook you may create tasks easily by dragging the email for the task icon this may develop a task from your email. You can even drag an email to the calendar icon to make a reminder from your email or perhaps a meeting. An example of the label or folder name could be “Receipt,” and put on websites you make purchases from. Or if you are waiting for an email coming from a potential employer, you can filter a message sent from anyone in a specific company, but not tied to someone. This way, you’ll ghngst likely miss it in your inbox.
I love using one label name per filter, however, if filtering grows upon you because it has on me, you could make more elaborate filters. An illustration will be forwarding emails for your cellular phone in the event the email subject has the words “job position.” That way, you don’t must glue yourself to the computer, awaiting replies
There were times when I had more than 400 emails in my inbox and i also decided I had to do something. This is how I chose to tame my email, I hope it really works also and in case you have other methods to deal with the mayhem then please share them. I recommend you spend your new found leisure time watching a whole new DVD.